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BOARD
OF DIRECTORS WORKING AGREEMENTS
DRAFT
Purpose:
The Board of Directors is the
educational policy making body for the Molalla River School District. To
effectively meet the District’s challenges the School Board and Superintendent
must function together as a leadership team.
To ensure unity among team members, effective group agreements must be in
place. The following are the group
agreements for the Board and Superintendent.
The
Board Job Description:
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Focus on policy making, planning
and evaluation, rather than the management of the day-to-day operations of
the school district.
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Establish district goals and
monitor the progress toward their accomplishment.
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Hire, evaluate, support, and
dismiss the Superintendent.
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Make
decisions as a whole Board only at properly called meetings.
Board members recognize that individual members have no authority to
take individual action in policy or district and school administrative
matters.
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Recognize and respect the
Superintendent’s responsibility to manage the school district and to
direct employees in district and school matters.
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Value the role we play in the
community and represent the District, when possible, by attending school and
community functions.
Annual Planning and Evaluation:
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Objectively evaluate
the Superintendent’s performance on established expectations and provide
appropriate feedback.
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Set priorities as a
Board for Board professional development annually.
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Participate in
annual formal self-assessment of the Board’s performance.
Meeting
Operational Agreements:
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Come to meetings
prepared.
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Acknowledge that two
Board members must agree before an item is placed on a meeting agenda.
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Public comment for
non-agenda items will be heard at the beginning of the meeting. Public
comment related to specific agenda items will be heard at the beginning of
the agenda item. All public comment will be limited to three minutes. At no
time will the board engage in discussion with persons making public comment.
Those making public comment will be thanked.
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Start our meetings
and target an end time and strive to end our meetings on time. The Chair
will set estimated time frames for agenda items.
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Attend regularly
scheduled Board meetings unless a situation occurs that makes attendance
impossible.
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Cooperate in
scheduling special meetings and/or work sessions for planning and training
purposes.
Communication
Agreements:
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Route questions or
concerns voiced by a staff member, student, parent, or community member to a
board member to the appropriate staff person Ask them to let you know if the
issue is not resolved. If the
issue is not resolved, communicate directly with the superintendent.
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Communicate directly
with the Superintendent or Board Chair prior to meetings of the Board to
address questions and/or concerns about agenda items.
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Support decisions of
the majority after honoring the right of individual members to express
opposing viewpoints and vote their convictions.
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Communicate
one-on-one, when an individual concern arises with the Superintendent or
other Board member, as appropriate.
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No individual Board
member, regardless, of their position has the authority to speak for the
Board unless so authorized by the board or articulating a board adopted
position.
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Individual
board members may request information from the superintendent, unless the
gathering of the information will take more than one hour of staff time. If
the request will take more than one hour of staff time, the board member
will refer the request to the full board. Information
shared with one board member will be shared with all members.
Role
of the Chair:
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Recognize the role
of the Chair to speak for and about the Board and to describe the Board’s
process and positions.
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Recognize the role
of the President to develop the agenda with the Superintendent. convene
meetings, and manage time in meetings.
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Execute documents,
as appropriate.
Orientation
of New Board Members
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Assure timely
orientation of new Board members.
Expectations
of the Superintendent
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Work
toward becoming a team with Board members.
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Respect
and acknowledge the Board’s role in setting policy and overseeing the
performance of the Superintendent.
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Provide
data to the Board so that data driven decisions can be made.
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Possess
a working knowledge of all legal and local policies.
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Inform
the Board of all critical information including relevant trends, anticipated
adverse media coverage, or critical external or internal changes.
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Distribute
the Board agenda by Friday prior to the regularly scheduled Board Meeting on
Thursday of the following week. Provide relevant reports prior to the
meetings when available.
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Treat
all Board members professionally.
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Communicate
to individual Board members if a problem or issue is observed developing
with an individual Board member.
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Represent
the school district by being visible in the community.
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