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Molalla River
School District
Board of Education — Minutes
Regular Business Meeting
October 10, 2002
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Board members present:
Mary Beyer, Karyn Gibbons, Ralph Gierke, Deneen Munson, Jim Needham,
Janette Palmer
Staff present:
Alice Ericksen/Superintendent; Pam Monte/Administrative Assistant, Dave
Peterson/Business Manager
Audience:
Chair
Janette Palmer called the meeting of the Molalla River School District Board of
Education to
order at 7:45 p.m. and established that a quorum was present.
Clackamas Education Service District Annual Report
Chair
Palmer welcomed Superintendent David Campbell from Clackamas ESD. Supt. Campbell
provided the Board with a review of the annual report for 2001-2002.
Revisions
to Agenda
Change
date of October worksession
Update
on PERS bond sale
Apple
Festival
Report
on OSBA Fall regional meeting
Public
Comment
Bill
Clarke - apologized to the Board for not being able to attend the facilities
use meeting. He
also read in paper that we are in process of searching for new superintendent.
He expressed his
interest in serving on the screening committee. He stated that the salary amount
should include all
benefits; otherwise it is misleading to the community. Regarding facility use he
stated that the
district should get back into trusting the community with keys.
ACTION
ITEMS
Section 125 Cafeteria Plan
Dave
Peterson provided the Board with the District's recommendation for the
implementation of a
Section 125 Flexible Fringe Benefits Plan for the benefit of employees to pay
for out-of-pocket
insurance premiums and out-of-pocket medical and dependent care expenses using
pre-tax dollars.
With the rising cost of insurance premiums more employees have had to make up
the difference
using after tax dollars. Adopting a section 125 plan will increase employees'
spendable income
and reduce their income taxes. The District will reduce our payroll costs and
enhance our current
benefit package at no additional cost. This plan will be implemented in two
phases with the use of
salary reduction agreements between the employer and each employee. The first
phase covers the
premium conversion (coincide with insurance plan year) and will be implemented
on December 1,
2002 on a short plan year and the second phase covers the out-of-pocket medical
and dependent
care expenses (calendar year) and will be implemented on January 1, 2003.
Molalla River School
District
Board of Education - Minutes
October 10, 2002
M02-24
A
motion was made by Mrs. Gibbons, seconded by Mr. Needham that the Board
of Education adopt a Section 125 Flexible Fringe Benefits Plan for the employees
of the Molalla River School District to be effective on December 1, 2002. Passed
unanimously. 6-0
Rural
Dell Student Handbook
The
Student Handbook for Rural Dell Elementary School has undergone some changes
since the
one the Board approved last spring. Mrs. Nickoloff reviewed those changes.
M02-25
A motion was made by Mr. Gierke, seconded by Mrs. Beyer that the Board of
Education approve the revised student handbook for Rural Dell Elementary
School. Passed unanimously. 6-0
Dickey
Prairie Property
The Board
received information in executive session pertaining to an offer made on
property
located near Dickey Prairie Elementary School. Due to the location of the
property and the fact
that it is not a buildable site, the value of the property is depreciated.
INFORMATION/DISCUSSION
There has
been a request from the high school to move the October 24 worksession. Sandy
Pellens stated that the high school has been engaged in working on redesigning the high
school and looking at area of graduation requirements. Mr. Reynolds cannot be here on that night
and it is important that he be there as the leader along with the committee to present information
to the Board. It was the consensus of the Board to change the worksession to October 22. The meeting
will be held at Maple Grove, beginning at 6:00 p.m.
Scheduling
Activities on Board Meeting Nights
Dr.
Ericksen provided the history of past boards and that they had asked the schools
not to hold
activities on scheduled Board meeting nights. As much as possible we have asked
principals to do
that. In the case of Dickey Prairie they have in the past had their carnival on
the second Thursday in October. They have asked that they be able to continue scheduling on this
day. The consensus of the Board was to continue the practice of asking them to try not to schedule
on those days, but to also state that they know there may be exceptions.
Budget
Committee Vacancies
We
currently have three vacancies on the Budget Committee. These positions need to
be declared open and this allows the District to post the vacancies and ask community
members to apply. Applications will be accepted over the next month and a schedule will be
developed for interviews.
OSBA
Fall Convention
Board
members were reminded of the upcoming OSBA Convention on November 15-17. This
year the registration fees have been waived by OSBA due to inadequate funding
for school
districts. Board members are asked to pay for their own meals. Board members
were asked to let Pam Monte know if they wanted to attend so she could send in registrations.
Molalla River School
District
Board of Education - Minutes
October 10, 2002
PERS
Bond Sale
Dave Peterson
reported that yesterday we had very successful bond sale. The District will
receive $8.6 million that will be deposited to our trust account at Wells Fargo Bank.
They will distribute the money to PERS. The bond sale guarantees the District a protected savings of
$2 million over the payback period to PERS.
Apple
Festival
Dr. Ericksen
reminded Board members that the Apple Festival, which is scheduled for October
12-
13, is sponsored by the Molalla River Education Foundation and the Molalla
Historical Society. Proceeds from the Festival will go towards scholarships and teacher grants.
OSBA Fall Regional Meeting
Mrs. Palmer
reported on the OSBA Fall Regional Meeting. They talked about the impacts of
Measure 19 and what was happening in special session. Other presentations were a
precursor to the
convention in November. They spoke on the Quality Education Model, with the
suggestion that we all follow that track. Candidates were there for upcoming election.
CONSENT
AGENDA
M02-27
A
motion was made by Mr. Gierke, seconded by Mrs. Beyer to approve the
Consent Agenda with the changes made to
the September 12 Regular Meeting,
and September 23 Work Session minutes. Passed unanimously. 6-0
OLD BUSINESS
Board Working Agreements
Mr. Needham
had submitted a resolution asking the Board to review the working agreements at
a work session to see if we wish to continue using these agreements. Mrs. Beyer
stated that she sees no reason to review them. Mr. Gierke agreed with Mr. Needham and would like to
revisit the agreements and evaluate them more carefully.
This
item will be moved to an action item in November. At that time the Board will
take action
whether or not to review the working agreements, and if so, when they want to do
that.
ADJOURN
There
being no further business to discuss, the meeting adjourned at 9:17 p.m.
Superintendent
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